| 1. General
1.1 Name Body: International Karate Alliance of Canada (IKAC)
1.2 Domicile: Dartmouth , Nova Scotia , Canada
1.3 Character: The IKAC shall be a non-political, non profit organization for its related martial arts regardless of race, colour, religion, sex, age, creed or belief.
1.4 Registration: All practitioners of the represented martial arts shall be registered with the IKAC and no dual registration shall be allowed unless specifically agreed in writing by the IKAC.
2. Purpose and Activities 2.1.1 Purpose: The IKAC shall have as its main aims the promotion and development of Karate in Canada ,; the fostering of mutual trust, friendship and respect amongst its members and the active encouragement of international links and tours.
2.1.2 Activities: The IKAC shall be charged with the following activities and utilize its available funds in order to achieve the aims set out in 2.1.
2.1.3 To collect fees and seek donations and grants in order to fulfill its mandate.
2.2.2. Actively promote Karate through development and promotional programs in order to contribute to the moral and physical wellbeing of all communities in Canada .
2.2.3 Advise and assist in the setting up of clubs and dojos and ensuring their proper registration.
2.2.4 To organize seminars, workshops, and demonstrations.
2.2.5 To assist in procuring equipment and literature.
2.2.6 To exchange information and publish newsletters
2.2.7 To organize visits by international teams
2.2.8 To assist individuals when justified, to visit internationally for training and grading
2.2.9 To organize and monitor national trials and competitions
2.2.10 To organize national and regional competitions under IKAC rules.
2.2.11 To undertake any other project that will assist in achieving the purpose as stated affiliates.
2.2.12 To maintain a current register of members and affiliates
3 The Body Corporate The structure of the IKAC is as follows:
3.1 The General Assembly
3.1.1 The General Assembly shall be the highest governance structure of the IKAC and shall execute and validate the following: Constitutional Amendments, Financial Reports, Budget, National Championships and Trials, International Competition, Election of Officials, etc.
3.1.2 The President shall call a General Assembly annually. Notice of the General Assembly shall be given to all IKAC members in an appropriate manner at least one manner in advance of the General Assembly.
3.1.3 The General Assembly shall consist of individual members, IKAC Officials and invited representatives and shall be Chaired by the President of the IKAC.
3.1.4 A quorum for the General Assembly shall be 50% + 1 of voting members or their proxies. All decisions require a simple majority except in the case of Constitutional Amendments which require a greater than 2/3 rd majority. The Chairperson will have a casting vote.
3.1.5 In the absence of a quorum, a new meeting will be called with seven days notice, at which no quorum will be required.
3.1.6 A Special General Assembly may be called on 7 (seven) days notice by a) the presentation to the President of a request for such a meeting signed by more than 66% (sixty-six percent) of registered, paid up members or b) at its discretion by the Executive Committee. Such a meeting is called to handle extraordinary situations or to resolve Executive Committee disputes and/or deadlocks and, if necessary, to elect a new committee. Special General Assemblies are to be run as if they were General Assemblies.
3.2 Executive Committee
3.2.1 The Executive Committee shall execute the decisions of the General Assembly and act on emergency matters which must later be ratified by the General Assembly. The Executive Committee shall be responsible for the ongoing management of the IKAC as mandated by the General Assembly.
3.2.2 The Executive Committee shall meet at least quarterly and more often as required.
3.2.3 The quorum shall be more than half of the Executive Committee officials. Proxies will not be accepted, however, absent committee members may submit written opinion. All decisions require a simple majority vote. The Chairperson will be the President, or in his/her absence an Executive Committee member elected by the other members for that meeting. The Chairperson has a casting vote.
3.2.4 The following officials make up the Executive Committee:
President
Secretary
Treasurer
Technical
Director
3.2.5 All officials must retire annually and may offer themselves up for re-election at the General Assembly
3.2.6 Nominations for the Executive Committee will be accepted by the Chairperson at the General Assembly meeting and voting will be by secret ballot. Candidates with the highest number of votes will be elected to office.
3.2.7 The Executive Committee is empowered to add any additional members to itself or any subcommittee. Such additional members will not have voting rights
3.2.8 The Executive Committee may at its discretion appoint patrons, honorary members, life members and trustees.
3.2.9 The President shall supervise the IKAC as an on-going concern. The President shall be an ex officio member of all committees of the Body Corporate.
3.2.10 The Secretary shall be responsible for all correspondence, filing, meeting minutes and other matters of a secretarial nature, including the maintenance of an updated membership register and the issue of membership cards.
3.2.11 The Treasurer shall ensure that a proper set of financial books is maintained and current. He shall be responsible for opening and controlling banking accounts for the IKAC and for the collection of registration and affiliation fees. He/she will be responsible for all financial matters and will ensure that the accounts are audited on an annual basis. He/she will ensure that all financial transactions are authorized by a minimum of two Executive Committee member signatures.
3.2.12 The Technical Director is responsible for grading, coaching, referees, syllabus and demonstrations. He/she will ensure that technical documentation is available to members and will be responsible that the standard and practice of karate are consistent with those laid down by the IKAC
3.2.13 Regional Council: A regional Council representing all provinces and territorities in Canada will report to the Executive Committee through the President. Regional Council representatives will be nominated and elected regionally and will meet annually concurrent with the General Assembly. Regional Councillors will be responsible for the promotion, development and good order of IKAC in their regions.
4.0 Powers 4.1 The IKAC
4.1.1 The IKAC shall be a federally incorporated not for profit organization under the Federal Laws of Canada, existing autonomously, be entitled to own property, conclude legal transactions and enter into legal actions.
4.1.2 The Executive Committee will act on behalf of the IKAC except when the General Assembly is in session.
4.1.3 The IKAC may employ officials to act as the executive officer and/or secretariat of the IKAC
4.1.4 The IKAC, all its committees and individuals, will be subject to the constitution and rules and regulations as defined and modified from time to time.
4.2 Executive Committee
4.2.1 Executive Committee will be responsible for managing the day-to-day affairs of the IKAC
4.2.2 Executive Committee may employ staff on behalf of the IKAC
4.2.3 Executive Committee will consider and authorize membership applications
4.2.4 Executive Committee can take disciplinary action against any member or affiliate.
4.2.5 Executive Committee may constitute standing and ad hoc committees and appoint representatives to these committees
4.2.6 Executive Committee is authorized to settle disputes amongst members or affiliates.
4.2.7 Executive Committee must keep proper financial records and prepare annual financial statements.
5.0 Financial 5.1 Financial Institutions
The IKAC shall open and operate accounts at financial institutions as recommended by the Treasurer.
5.2 Income: The expenses of the IKAC shall be financed from registration fees, affiliations fees, membership fees, grading fees, demonstration fees, donations and other income.
5.3 Fees: The amount of registration, affiliation and annual membership fees shall be determined at the General Assembly. If membership fees are not paid by the date of the General Assembly, that member will not be entitled to vote.
5.4 Financial Year: The financial year shall run from 1 April to 31 March.
5.5 Auditors: Auditors will be appointed at the General Assembly.
6.0 Membership 6.1 Individuals: All individual Karate practitioners of the IKAF karate style are eligible for membership and may obtain recognized grades or take part in recognized competitions. Only those members who are 18 years or older and are fully paid up members of the IKAF may vote. Parents or legal guardians of members who are under the age of 18 years may vote on behalf of their children and no family unit may have more than one vote regardless of the number of children who are members.
6.2 Clubs: All clubs practicing Karate must be registered with the IKAC and pay the prescribed registration and/or affiliation fee.
6.3 Registration Fee: The Executive Committee may, at its discretion, levy a registration fee for individual members..
6.4 Collection of Fess: Clubs are to act as agents of the IKAC for the collection of fees.
6.5 Termination: Anyone may file a request in writing, clearly stating the reasons why an individual or club membership should be terminated.
7.0 General
7.1 Registered Office: The registered office of the IKAC shall be at whichever place in Canada the IKAC determines.
7.2 Official language: The official language of the IKAC shall be English, and for technical terms, Japanese
7.5 Usage of Funds: The funds and property of the IKAC from whatever source obtained, shall be devoted exclusively toward the promotion of its objectives and no portion thereof may either directly or indirectly be paid or transferred by way of dividends, bonus or in any other manner whatsoever in the form of profit to members; provided that nothing herein contained shall prevent the payment of any reward made in good faith to any officer or servant of the IKAC or any member thereof in return of services actually rendered to the IKAC.
7.6 Dissolution: The IKAC shall have continuous succession and shall continue to exist, notwithstanding changes in its membership, until nine tenths (9/10) of the number of members at the General Assembly either in person or by proxy decide to dissolve the IKAC, provided that the dissolution appeared on the agenda which accompanied notification of the General Assembly. Should there in the event of dissolution of the IKAC and after all debts, remain any assets, these shall not be divided amongst the members, but shall be transferred to another body or bodies with similar objectives, appointed by the members before or during dissolution.
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